What is a Web Publishing System?

Powerful content publishing and management tools for the web. Web Publishing System is capable of flexibly reacting to business and user needs and allow your business or organisation to separate content creation and maintenance tasks from design and corporate image issues. This reduces multi-skilling requirements and allows staff to deal with the project components which are related to them alone.

What can a WPS do for you?

A Web Publishing System (WPS) will allow you to control all of your Internet -Intranet content. Content can be text, images, files almost any digital communication. Traditionally the high cost of maintaining web-sites leave companies with developments continuously out of date and irrelevant. With CM control of the website is taken away from IT departments and web developers and placed back in control of site owners.

A Web Publishing System is a combination of large database, File System,  and other related software modules which are used to store and later retrieve huge amounts of data. These systems are different from the databases in the sense that these can index text, audio clips, video clips, or images in a database. Users of the Web Publishing System can find relevant content from within a database by searching for keywords, authors, date of creation, etc.. Web Publishing Systems can also be used to create information portals which serve as the backbone of data management. Along with the database handling facilities, the software modules also allows anyone to contribute information to a website via a graphical user interface (GUI). They are usually based on a pre-written template that acts as a platform for each page in the site as those pages are created.

At the company level, Web Publishing Systems (WPS) store and manage an organization electronic document and Web content so that the employee of the company can reuse the information across different applications. The web content can also be distributed to customers and business partners outside the organization. The core application of the WPS is to manages content during its entire lifecycle i.e. from creation through publishing. The content of the WPS can also be shared by e-commerce and customer relationship management systems (CRM). Web Publishing System enables you to establish a consistent look and feel throughout your site, but gives your non-technical content authors the power to publish and update their own content using simple, but powerful, browser-based tools. Some of the WPS systems integrate with content delivery applications to deliver the content via a web site.

There are three basic participants in the Web Publishing System:

• Content Editors (Decide what content to publish and where)
• Content Publishers (Publish the content on the web)
• Content Authors (Create the content for the web)

A WPS allows non-technical authors and editors to easily and quickly publish their content which is otherwise done by technical programmers. A WPS establishes defined publishing processes and specific publishing rights to various individuals. By using these facilities, the company can save the time for training, while facilitating more people to publish. It also reduces the daily stream of calls to the IT department for changes to the website. A WPS reduces time-to-publish, allowing you to get content published faster. This is an important issue for the modern organization. The quicker you get key content published, the more value and emphasis it creates. A wide range of content can be published using the WPS.

This can be characterized as:

• Simple pages for normal presentation
• Complex pages, with specific layout and presentation
• Dynamic information sourced from databases and will change on regular time intervals
• Training material
• Online manual
• General business documents
• Thousands of pages in total for different categories of customers
• Extensive linking between pages

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